Prior to planning the External Review for your CTE program of study, it would be helpful to review NYSED information and view the brief video on the External Review.

What Is the Purpose of an External Review?

  • To review the self-study of the proposed CTE program of study
  • To identify any gaps/deficiencies within the program of study, such as missing content, outdated materials, ineffective or insufficient choice of technical assessment, certification issue, etc.
  • To recommend strategies to address identified gaps/deficiencies.

External Review Committee

The external review is separate from the self-study and uses different reviewers from those who participated in the self-study.

  • The external review committee uses the self-study report (organized by the self-study components) as the basis of its review.
  • The committee reviews the recommendations from the self-study team and makes any further recommendations that should be addressed prior to the application proceeding to the Board of Education for approval.
  • Membership on the external review committee will vary according to the type of program and needs of the district or BOCES.
  • Committee members should have knowledge and experience in the content area that they are reviewing.
  • If a district or BOCES holds external reviews for multiple programs on the same day, breakout sessions by program need to take place so that external review participants have an opportunity to evaluate the program relative to their field of expertise.
  • Committee membership must Include:
    • Secondary teachers: i.e., CTE teachers
    • Business and industry partners:
      • A minimum of two representatives from business/industry aligned with the program area under review
      • Example: A restaurant owner participating in the external review of a Culinary Arts program
    • Post-secondary educators:
      • At least one representative from post-secondary education in the career area under review
      • Example: The post-secondary contact, instructor, or department chair from the college/university with which the program holds a post-secondary agreement.
    • Other academic core subject teachers
      • For BOCES only: When academic credit is included in the approval process, the external committee must include a minimum of two academic subject teachers from at least two different component schools, who will review the academic content for each integrated and specialized credit requested.
    • Additional membership may include but is not limited to:
      • Community representatives
      • Representative/advocate for students with disabilities/ELL
      • Parents/guardians
      • Graduates of the CTE program
      • Workforce Investment Board member/Youth Council
      • Board of Education representatives
      • School and program administrators and counselors

External Review Process

The external review committee members will utilize their industry experience and content knowledge to review the self-study report and all proposed components of the program of study.

  • The review of these materials is done to identify any deficiencies and needs of the program that may exist.
  • This review also provides an opportunity for industry partners to recommend improvements to the program prior to submission to the superintendent of schools or district superintendent for Board of Education action.
  • Should the external review committee find that proposed program of study and its components to be satisfactory, the committee may recommend that the program is without deficiencies and should be directly forwarded to the district superintendent for Board of Education action.

Documentation

All members of the external review committee must document their recommendations and feedback in addition to their participation in the review process.

  • External review committee members must provide a dated signature as proof of their participation in the external review processes.
    • Digital signatures are acceptable.
      • Using a script font for a word-processed name is not an acceptable digital signature.
    • If physical or electronic signatures are not feasible, it is acceptable to submit a copy of an email from the external review participants in which they identify/acknowledge the following:
      • Their title/role in the review
      • Their participation in the review
      • Feedback/suggestions for the program
      • The company/position that they are representing
    • Physical or electronic signatures or emails from committee members must be submitted with both the initial approval and re-approval applications.

Resources - External Review